Personal Secretary (PS) to Higher Management

Job Title: Personal Secretary (PS) to Higher Management

Location: [Patna, Siwan, Sasaram]

Reports To: Higher Management/Executive Director

Salary:20,000 to 30,000 per month

Qualification: PGDM/ MBA will be given preference

Number of Vacancies: 3 for each location

Required Qualifications:

• Education: Postgraduate Diploma in Management (PGDM) and MBA Background will be given preference.
• Experience: Minimum of 2 years of experience in a similar role, preferably supporting senior executives.

Preferred Qualifications:

• Experience working in the corporate or education sector.
• Familiarity with project management tools and software.
• Experience in dealing with high-profile clients and stakeholders.

Send your C.V. on Email: hrdeptaihe@gmail.com

Call Us: +91-8102916970

Job Summary:

The Personal Secretary (PS) to Higher Management will provide high-level administrative support and manage day-to-day operations for senior executives. The role requires excellent organizational skills, confidentiality, and the ability to handle complex tasks efficiently. The ideal candidate will have a PGDM background with 2 years of relevant experience.

Key Responsibilities:

1.        Administrative Support:

   ·       Manage executive calendars, appointments, meetings, and travel arrangements.

   ·       Screen incoming calls, emails, and correspondence, responding to or directing them as necessary.

   ·       Prepare meeting agendas, take minutes, and distribute them promptly.

   ·       Coordinate internal and external meetings, ensuring all arrangements (venue, materials, technology) are in place.

   2.       Documentation and Correspondence:

   ·       Draft, edit, and proofread emails, memos, reports, and other official documents.

   ·       Maintain confidential files, records, and databases with accuracy.

   ·       Handle documentation for projects and ensure timely submission of reports and other deliverables.

   3.       Project Assistance:

   ·       Assist in the planning and execution of key initiatives led by senior management.

   ·       Coordinate between departments to follow up on pending tasks and ensure deadlines are met.

   ·       Research and prepare presentations, summaries, and reports for senior management.

   ·       Event Coordination:

   ·       Organize company events, conferences, and seminars for the management team.

   ·       Liaise with vendors and service providers for event logistics and ensure smooth execution.

   4.       Travel Management:

   ·       Arrange detailed travel itineraries, including flights, accommodation, and ground transportation for management.

   ·       Ensure all necessary travel documents (visas, tickets, etc.) are in place.

   5.       Client and Stakeholder Relations:

   ·       Maintain positive and professional communication with clients, stakeholders, and senior executives.

   ·       Manage relationships with external and internal parties, ensuring effective communication.

   6.       Office Management:

   ·       Oversee the smooth operation of the executive office, ensuring supplies, equipment, and other essentials are maintained.

   ·       Assist in the onboarding of new team members within the executive office as required.

Skills:

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain discretion and confidentiality in handling sensitive information.
• Strong attention to detail and ability to work under pressure in a fast-paced environment.
• Problem-solving skills and the ability to take initiative when needed.

Compensation:

• Competitive salary and benefits package, commensurate with experience and qualifications.